Fixed Asset Custody and Inventory

The working environment

This application focuses on an office and equipment room with staff checking tagged laptops, instruments and stored assets. The task is to make asset identity, location and custody easier to verify during stocktaking.

An asset tag must remain associated with the same physical item through moves, servicing and changes of custodian. Record the original asset identifier alongside the encoded tag identifier.

People and daily operation

The people responsible are asset administrators, department custodians and integration teams. The site survey should follow their ordinary handling, access and maintenance routines.

Laptops, metal instruments and shelving require a real mounting test. Check that neighbouring rooms do not become indistinguishable merely because a reader can hear tags through an open doorway.

Conditions that shape the installation

• Metal asset surfaces
• Small or shielded mounting areas
• Shared rooms and pass-through traffic
• Responsibility for changing custody records

Questions for the site survey

• Create the asset-to-tag association
• Choose a position suitable for the asset material
• Scan defined rooms or departments
• Review moves, missing items and unassigned tags

The answers should be written against the real site, not copied from another location. Use representative items and loads, actual mounting positions, expected staff movements and the available power or network infrastructure.

What to test on site

Make a known move between two rooms and reconcile both records. A newly observed tag should not automatically become a new asset or overwrite custody information.

• Test the chosen tag on the actual asset
• Check adjacent-room reads
• Verify a known asset move
• Reconcile missing and unexpected items

Use the linked RFID solution pages to turn this survey into an equipment and workflow proposal. Product selection should then be checked against each model’s current specification, supported configuration and source document. The scene illustration explains the intended environment; it is not a reference customer installation or a performance test.